Job #: R08-32
Closing Date: Open until filled
Salary: Low $30s (depending on experience)

The Professional Development Program of the University at Albany’s Rockefeller College seeks service-minded individuals who are committed to performing high-quality work to fill full-time Administrative Assistant II positions.  These positions provide administrative and logistical support to adult education and training programs and teams.

Duties include, but are not limited to: Performing administrative/secretarial functions and providing logistical support for designated education and training teams; Providing exceptional customer service; Corresponding with staff, trainees, project sponsors, and vendors; Proficiently using Microsoft Office; Preparing, proofreading, editing, and assembling training materials, correspondence, and reports in required document templates; Maintaining/updating databases and course registration systems; Preparing/processing purchase requisitions and travel reimbursements; Identifying, negotiating with, and executing work agreements with vendors; Arranging meetings/trainings and staff/trainee travel activities; Maintaining training and office calendars; and, other duties as assigned to fulfill contractual obligations.

Full-time position. Travel within New York State to assist at 2 to 3 conferences, meetings, or trainings, and some local travel is occasionally required.

 

Minimum Qualifications

• High school diploma.
• Four years office and general administrative support experience.
• Proficiency with Microsoft Office (Word, Outlook, Excel, Access, Explorer, PowerPoint).
• Excellent communication (interpersonal, written, and verbal), customer service, and telephone skills.
• Applicants must address in their applications their abilities to work with a culturally diverse population.
• Demonstrated ability to effectively manage numerous tasks, work under pressure, and maintain attention to detail.
• Ability to work independently as well as part of a team.
• Ability to lift and carry up to 40 lbs.
• Travel within New York State to assist at 2 to 3 conferences, meetings, or trainings, and some local travel is occasionally required.

Preferred Qualifications:

• Advanced proficiency with Microsoft Office products.
• Experience working in an adult education and/or training setting.
• Additional and progressively responsible work experience in the field of administrative support.
• Post secondary education.

Special Notes

Employment is through the Research Foundation of SUNY and is contingent upon continued funding. The Research Foundation of SUNY is a private, not-for-profit organization managing sponsored program activity for the University at Albany.

Please send a copy of resume to Professional Development Program, UAB, 4th Floor, Room 405, 1400 Washington Ave, Albany, New York 12222 or email to: jobs@pdp.albany.edu. Open until filled.  Include cover letter that addresses requirements and specify Job R08-32.

The Research Foundation is an EO/AA/IRCA/ADA Employer.

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